Legal management

Digitalization of the legal department

– all in one place

What it's all about

1

The challenge

If you are responsible for legal matters in a multinational group, you will most certainly have thought about how a technology solution could support the increasing compliance burden affecting your legal department.

2

Take control

The basis is to support automation of data gathering in your organization in secure and efficient workflows and with full control of what every reporting person should perform on a timely basis.

3

Stay in control

To meet current and future filing requirements you need to collect and structure both current and historical data to retrieve it easily when needed. In addition, you may need to make sure you can retrieve data and convert it to different filing formats.

The first steps to automation

First you need to be in control of your legal entity structure and related entity information, since most legal processes you need to manage require this information as a base. Thus, it is important to be in control of how it changes over time as questions potentially arise several years after the filing process has been completed.

With this as a starting point you can utilize automation in the different processes. Our solution is developed to solve these challenges and to provide system support for several of other compliance processes as well as the digitalization of the legal department in a very user friendly and future proof way.

Our solution

The importance of consolidating your technology solutions

Our solution – scalable and easy to use

With our solution you can take your first digitalization step and easily scale up as your needs increase or when you would like to move ahead with the digitalization of your department. If you have implemented one module, it makes it easy to add on additional modules or to integrate with other systems in your group via our API, Excel or other integration possibilities.

The Blika solution in 4 steps

1

Processes managed

The flexibility of the solution is our modular approach which means that all modules are integrated with each other through the platform and exchange relevant information required in different processes which will increase the automation of your work. This means that you can, for example, manage the following areas:

Keeping track of your legal structure and entity related data.
Keeping track of entity documents and making them available where needed.
Keeping track of legal risks and how they change over time.
Monitoring and managing contracts life cycles for all your group entities.
Keeping track of and automating monitoring of your filing deadlines.
Keeping track of transactions and the underlying documentation related to the legal entity structure.
Keeping track of directors, officers and signatories and how they change over time.
Creating template documents which are automatically populated with up-to-date entity data to reduce time spent managing and creating e.g. AGM documents.
Collecting data for ad hoc legal processes.

How do we ensure that the solution always contains best practice in line with new and changing regulations?
We work closely with our customers and regulators, and thus make sure that the solution always contains best practice and meets new demands.

2

Setting up processes

When you have decided what processes are appropriate to automate you must:

Decide what data to collect and the process workflow.
Appoint responsible persons for the process.
Ensure that co-workers fulfill their different tasks on time and with high quality, and document, analyze and report information.

We support you in deciding:

What data you need to collect.
What processes you need to have in place.
How to set up your reporting structure and access rights efficiently.

If you have implemented the solution you can easily add a module which will be integrated into the platform and automatically get access to up-to-date information related to the existing legal entities. In addition, you may want to reuse existing roles and responsibilities that have already been set up in other modules, which minimizes your administration. Information that has already been collected and structured in one module will be linked to other modules to avoid double entry of data and increase quality.

3

Implementing the solution

Blika support you in migrating all your existing information into the solution and adding users and a reporting structure with clear roles and responsibilities. If necessary, we customize the solution to fit your requirements and integrate it with other systems. When you start using the system, all data and user information is already in place – you can start working with the solution immediately. We also train your personnel to manage the solution.

In the end you will have a solution which is tailored to your specific needs which you can grow with and easily scale up when needed.

4

Running the solution efficiently

We are always available for discussions on how to make the solution work efficiently in your environment. This means that you have access to 30+ years’ worth of in-depth knowledge around how multinational groups solve their data collection and compliance issues.

You will have access to our user support to ensure that your personnel can fulfill their reporting duties.
Since many multinationals have busy head office functions with limited resources and short deadlines, we can provide staffing services on a regular basis.